Registration homepage
Event organizer's website
Join! 2017 - Main page
English language Język polski

Terms and conditions of attendance and participation in Join! 2017

I. General provisions
  1. The Organizer of the Event is DATA MASTER sp. z o.o..
  2. The Ordering Party is a natural person or a legal entity that orders services using the Registration Form available at http://join-conference.com/registration/.
  3. The Terms and Conditions of Attendance and Participation in the Event form an integral part of the Registration Form and apply to all attendees.
  4. Completing the registration means the acceptance of the Terms and Conditions of Attendance and Participation in the Event.
II. Event admission
  1. The joint completion of the following steps entitles the Ordering Party to admittance to the Event:
    a. Filling out the Registration Form available at http://join-conference.com/registration/.
    b. Acknowledging by the Organizer the receipt of the Registration Form. The Organizer shall inform the Ordering Party through the email about the receipt or nonreceipt of the said form.
    c. Sending the Organizer’s acknowledgement and the proforma invoice to the Ordering Party within two (2) business days since the receipt of the Registration Form.
    d. Transferring the payment as defined in item IV of the Terms and Conditions.
    e. Receiving the payment as specified in item II.1.d means closing the contractual agreement between the Ordering Party and the Organizer.
III. Terms and Conditions of the Event
  1. The conference — Join! 2017 — will take place on 6 - 8 March 2017 in Warsaw, in Kinoteka, the part of Palace of Culture and Science on 1 Defilad Square.
  2. The information about the Event fees is given on the Event website and/or in the Registration Form. The fee covers exclusively the items specified in the Event description published on the website.
  3. In the case of an Event fee determined in relation to a specific registration date, the day of receiving the payment by the Organizer is the day in relation to which the fee is fixed as final.
  4. The registration deadline elapses on seven (7) days prior to the Event. Registration after this date may be accepted at the sole discretion of the Organizer.
  5. The number of persons who The Ordering Party can delegate to attend the Event arises from the completed Registration Forms. The Ordering Party shall name these attendees no later than three (3) days prior to the Event.
  6. The registration will be open until 02 March 2017. The Organizer shall have the right to end the registration once all the seats available for the attendees have been sold.
  7. The Organizer shall have the right to set the Event schedule and to change the said schedule, even on the day when the Event takes place; in particular, the Organizer shall have the right to change the timetable and the order of presentations.
  8. As the number of seats is limited, the Organizer cannot guarantee an individual attendee the opportunity to participate in a particular session.
  9. The Ordering Party shall be held responsible for any damages done within the venue premises by themselves or their representatives chosen by themselves to attend the Event.
  10. The Organizer shall not be held liable for any belongings of the Ordering Party or of the representatives chosen by themselves to attend the Event, which may be lost, damaged or stolen during the Event.
  11. The Ordering Party agrees to comply with the safety rules, including but not limited to the fire protection rules, and also agrees to follow the instructions and orders regarding the organizational and technical issues, given by the Organizer’s representatives.
IV. Terms and Conditions of payment
  1. The payment method in force is the advance transfer payable on the proforma invoice issued by the Organizer. The advance payment is 100% of the Event fee as stated in the Registration form, unless the Parties agree otherwise. The payment should be made within the period stated in the proforma invoice, in
  2. The Ordering Party who registers past the seven (7) days deadline before the Event starts shall pay the Event fee on the received proforma invoice and shall submit their transfer confirmation upon being admitted to the Event.
  3. The Organizer shall issue a VAT invoice for the Ordering Party within seven (7) days since the receipt of the payment.
  4. The Organizer shall send electronic invoices to the email addresses of the person making the registration in the name of the group and all the registered attendees. Valid email addresses should be given by the Ordering Party using the Registration Form. The Organizer shall not send paper invoices through the mail.
  5. The given fees are net prices and will be increased by VAT (23%).
  6. The special Event fees apply solely to Ordering Parties registering online through the Registration Form.
V. Substitution and cancellation policy
  1. The Ordering Party who wishes to cancel their attendance in the Event shall submit a befitting written statement through email at info@join-conference.com.
  2. The Organizer shall confirm the receipt of the said statement through email at the address given in the Registration Form. In such a situation, the paid Event fee shall be transferred back to a bank account indicated by the Ordering Party.
  3. Tickets sold at Super Early-Bird and Early-Bird price, as well as any tickets sold with a discount, are non-refundable. a.
    b.
  4. Tickets sold at Normal and Last Minute prices are refundable up to thirty (30) days before the Event for a handling fee of 40 PLN/10 EUR per attendee. Tickets are non-refundable less than thirty (30) days before the Event.
  5. The Ordering Party shall have the right to substitute an attendee up to 2 weeks before the Event. In this case the paid Event fee will not be returned.
VI. Changes in schedule and participation fees
  1. The Organizer shall have the right to extend the registration period and — in consequence — to change the Event fee payment schedule.
  2. The Organizer shall have the right to close the registration when the number of registered attendees exceeds the capacity of rooms where the Event is to take place.
  3. The Organizer shall notify the Ordering Party about any changes in the Event schedule at http://join-conference.com/.
  4. The Organizer shall have the right to exempt specific groups of attendees from registration fees or to decrease the fees for specific groups of attendees.
VII. Event cancellation
  1. The Organizer shall make every effort to maintain the quality of the Event as specified in its description.
  2. The Organizer shall have the right to cancel the Event if an Event of force majeure occurs. All the fees paid by the Ordering Party shall be reimbursed then in full by the Organizer.
  3. An event of force majeure means an event beyond the control of the Organizer, including but not limited to:
    a. floods
    b. fires within the venue premises
    c. war or hostilities
    d. failure within the venue premises, including but not limited to a failure in the following systems: electrical installation, water and sewerage, gas installation, heating, air-conditioning, fire-protection or any other whose occurrence poses a threat to the safety and health of the attendees staying within the premises
    e. riot, commotion
    f. road, air or railroad disaster that makes both the access to the venue and the safe course of the Event impossible
    g. any other event whose occurrence makes carrying out the Event as planned impossible or that poses a threat to the safety and health of the attendees
  4. In the widest scope permitted by the laws of the Republic of Poland the Organizer shall not be held liable for any damages suffered by the attendees in relation to the organizing, carrying out, cancelling or postponing of the Event. The Organizer shall not be held liable for any benefits lost due to the said changes. In the event of the concurrence of contractual liability and tort liability, an attendee may claim damages within the aforesaid limits, exclusively under the provisions herein.
VIII. Final provisions
  1. Additional provisions regarding the Event Attendees:
    a. By registering for the Event the Ordering Party enters into the contractual agreement to attend the Event and agrees to these Terms and Conditions, which form an integral part thereof.
    b. Please be advised that photographs and video recordings will be taken at the event for use on the conference website, the conference YouTube and Channel9 channels and in the press, DATA MASTER marketing materials, and other publications. By entering this event, you consent to the DATA MASTER photographing and video recording and using your image and likeness.info@join-conference.com
Technical support: DATA MASTER Version  7.32